1. Purpose
To ensure a safe, respectful, and inclusive digital learning environment for all adult learners and staff participating in online education.
2. Scope
This policy applies to:
- All adult learners, tutors, and administrative staff.
- All digital platforms, devices, and communication tools used for learning.
- All online learning activities, including live sessions, forums, and assessments.
3. Guiding Principles
- Respect and Inclusion: Foster a respectful environment that values diversity and adult learning needs.
- Digital Safety: Protect learners from online risks such as scams, cyberbullying, and misinformation.
- Privacy and Data Protection: Comply with GDPR and other relevant data protection laws.
- Empowerment through Education: Support learners in developing digital skills and confidence.
4. Roles and Responsibilities
- Learners:
- Use e-learning tools responsibly and respectfully.
- Protect personal information and report any concerns.
- Engage in learning with integrity and honesty.
- Tutors:
- Promote safe and respectful online behaviour.
- Monitor online interactions and address inappropriate conduct.
- Provide guidance on digital literacy and safety.
- Administrators:
- Ensure secure and accessible platforms.
- Provide training and support for staff and learners.
- Review and update safety protocols regularly.
5. Acceptable Use Policy
- Use learning platforms for educational purposes only.
- Do not share login credentials or access others’ accounts.
- Avoid uploading or sharing offensive, illegal, or copyrighted content.
- Communicate respectfully in all online interactions.
6. Online Conduct
- Discrimination, harassment, or bullying of any kind will not be tolerated.
- Constructive feedback and respectful disagreement are encouraged.
- All participants must follow the centre’s code of conduct.
7. Security and Privacy
- Use strong passwords and enable two-factor authentication where possible.
- Keep software and devices updated.
- Be cautious of phishing emails and suspicious links.
8. Reporting and Support
- Concerns about safety, misconduct, or technical issues should be reported to the designated e-learning coordinator.
- Confidentiality will be maintained, and appropriate support will be provided.
9. Training and Awareness
- Regular workshops and resources will be offered on:
- Digital literacy
- Online safety
- Cybersecurity best practices
10. Policy Review
This policy will be reviewed annually or in response to significant changes in technology, legislation, or learner needs.
